Careers

Bordeaux Index has redefined the fine wine market over the past 20 years by combining traditional private client service with cutting-edge financial technology and online trading.

As the UK’s largest specialist in fine wine and spirits, we offer clients access to the rarest and most exceptional wines from Bordeaux, Burgundy, Italy, Champagne, and beyond. With an ambitious growth strategy focused on digital innovation, we continue to lead the market. Bordeaux Index has been awarded Best Trading Platform for six consecutive years and named Fine Wine Retailer of the Year for the past three at The Drinks Business Awards.

With a global presence we have offices in London, Hong Kong, and Singapore. 

Current Vacancies 

Office Manager

London, United Kingdom l Full Time l Office based 5 days a week 

Role Overview

We’re looking for an organised, proactive, and people-focused Office Manager to ensure the smooth daily running of our London HQ office. This is a varied and hands-on role at the heart of the business supporting both office management and administration functions, with a view to helping to coordinate travel and diaries, and helping deliver events and company projects.

You’ll be the first point of contact for visitors and suppliers, oversee the day-to-day running of the office, and provide general support across operations and administration. This role suits someone who enjoys a busy, dynamic environment and takes pride in creating a welcoming, efficient workspace.

This role also has the potential to develop into a Personal Assistant position supporting director level, with scope for tailored training and progression for the right candidate.

Key Responsibilities

• Day-to-day office management, including facilities liaison, and correspondence with building management and maintenance 
• Act as first point of contact for visitors, clients, suppliers and external contractors
• Manage meeting rooms and overall office presentation
• Coordinate office supplies, post, and deliveries 
• Oversee cleaners, ensuring the office runs smoothly
• Support onboarding for new starters and organise staff travel, events, and team activities
• Manage diaries, travel bookings, and itineraries for senior staff
• Assist with event coordination, from tastings and client lunches to producer events, including logistics, deliveries, and on-the-day setup
• Liaise with global offices (BDX, HK, SG)

Who You Are

• 1–2 years’ experience in an office coordination, administration, or office manager role
• Highly organised with excellent attention to detail
• Confident, approachable, and proactive with strong communication skills
• Enjoys multitasking and working in a fast-moving, fully office-based environment
• Team player with a positive, professional, and can-do attitude
• Comfortable managing multiple priorities and occasional last-minute requests
• Confident using Microsoft Office and learning new systems quickly
• Any prior PA or diary management experience would be a strong advantage

Benefits

• Vibrant, international work environment with mission-driven colleagues
• Opportunity to play a key role in a globally recognised business
• Competitive salary and benefits package
• Private healthcare and life insurance
• Staff discount on fine wine and spirits
• Regular social events and tastings
• Central London office location with excellent transport connections (Tottenham Court Road / Warren Street / Goodge Street / Euston Square)

If you're interested in the role, please send a CV and Cover Letter outlining your experience to [email protected] or click the Enquire Now button below.